Exhibitor Terms and Conditions
All Exhibitors shall conduct themselves in a behavior that is respectful in regards to the venue,
the other exhibitors, artists, performers, and all other individuals involved in KimiKon.
Behaviour that is considered damaging, violent, disrespectful, inappropriate,
and/or any behaviour that can cast KimiKon, its partners, staff, volunteers, affiliates,
and associates in a negative light.
All exhibitors and individuals working for Exhibitors shall adhere to all of KimiKon’s Terms
and Agreement and comply to the Enercare Centre’s Terms and Conditions.
All fees of table(s), and booth(s) must be paid in full upon registration.
Failure to provide full payment of selected tables, and booth(s) will result in forfeiture of table(s) and/or booth(s).
Should an Exhibitor become unable to attend due to unforeseen circumstances, they must contact KimiKon immediately so that they may be refunded according to KimiKon’s refund policy.
All damages due to the negligence, intent harm, horseplay, excluding wear
and tear of all items included in the rental space are the direct responsibility of the Exhibitor,
and all damages must be paid direct to KimiKon.
Exhibitors may share their booth space as follows:
- Vendors: Vendors may share their booth with one (1) other vendor, but they must take responsibility for the actions of the vendor they are sharing with, and must stay compliant to the what is permissible for sale at the Convention.
Replicas of existing merchandise may not be sold in the Exhibition Area.
This includes but is not limited to Chobit ears, Naruto headbands, Mokona hats, etc.
Food may not be sold or distributed in the Exhibition Area unless you are an Authorized F&B Vendor.
All materials displayed must be suitable for a general audience (within the guidelines of the PG film rating).
Materials depicting nudity or sexual acts or other forms of adult material are permitted
but must not be displayed unless they are covered sufficiently or hidden from the view of minors.
This includes but is not limited to prints, commissions, pins, buttons, and crafts.
- Artists: May share their table with the maximum of two (2) other artists. The primary artist registering for the table shall take responsibility for the other artists in their reserved table, and all art must be compliant according to KimiKon’s product/art guidelines.
You must own the copyright for all artwork sold at your table.
All merchandise sold must be created entirely by the selling artist or one they represent.
If you are selling on behalf of another artist, signed proof of your agency must be presented.
Manipulated images and/or images copied from official artwork are not permitted.
Adult materials may only be shown and sold to individuals of age 18 and above who show proof of age through Photo Identification.
It is a criminal offense to show pornographic material to minors.
Artists selling adult materials must also be of age 18 and above.
If you are uncertain if something is acceptable, ask KimiKon Staff. The acceptability of materials is at the discretion of the KimiKon Area Director who may request the removal of any offending pieces.
Exhibitor Refund Policy:
Should an Exhibitor (merchandise vendor/Artist alley) be unable to attend KIMIKON 2019 for any reason, they are able to get a refund on their booth Purchases from the following deadlines.
For Refund requests or questions please email firstname.lastname@example.org
From March 19- May 20, 2019: 100% refund with no administrative Fee
From May 21 – June 29,2019: 75% refund less $15.00 administrative Fee
From June 30 – July 31, 2019: 50% refund less $25.00 administrative Fee
From August 1 -September 29,2019: Non - refundable
Sale of items that are unlicensed, or has not been given proper authorization to reproduce, replicate for distribution,
and/or sold for profit is strictly prohibited and shall not be authorized to sold at KimiKon 2019.
However, the vendor reserves the right to prize the said item out at no cost to the recipient.
KimiKon allows the sale of NSFW items, but Vendors and Artist must bear in mind that KimiKon is still a family friendly event,
and must keep the display(s) of their NSFW products/Art, or
similar Adult-friendly material out of the general sight of general view of minors.
Sale of NSFW products/items is subject to an ID CHECK strictly done by the artist/vendor.
Any Exhibitors found to be selling inappropriate items to minors will be terminated immediately without refund, and will be asked to leave the venue. If you have any questions about the suitability,
and or appropriateness of item you wish to sell at KimiKon, please contact us at email@example.com.
Backdrops and freestanding structures are permitted as long as they do not interfere with neighbouring areas
or the traffic inside the Premium Artists' Area.
These must be constructed and presented in a safe manner.
You may only use the space assigned to you; you may not borrow other spaces or
chairs which are not assigned to you even if they are not in use.
No article may be taped or otherwise posted on any walls anywhere in the Enercare Centre.
Food and Beverage
Food and Beverage Authorized Vendors at KimiKon:
Are prohibited from selling alcoholic beverages.
Must provide/label/advise on all potential allergens in the ingredients of the items sold.
Must adhere to the provinces Food and Safety guidelines in order to prevent any food borne maladies.
Shall not sell items that are not Food and Beverage related.
However, you may prize or gift non food and beverage items to patrons.
Sale of Food and Beverage items (including but not limited to snacks and portable drinks)
are strictly prohibited if your booth is not an Official Food and Beverage Vendor for KimiKon.
Vendors whom which violate this condition will be asked to pay a penalty of $600.00 (CAD)
and will be asked to dispose of the Food and Beverage products should they wish to continue to exhibit and vend at KimiKon.
If further violations incur, the said Exhibitor shall be having its Exhibitor agreement terminated without refund, and will be asked to leave KimiKon.
In turn, any Food and Beverage Vendor found to be selling non Food and Beverage related items shall be asked to pay a penalty of $600.00(CAD)
and will be asked to dispose of the prohibited items should the vendor wish to continue to vend/exhibit at KimiKon.
Further infractions/violations will result in immediate termination without refund of the Exhibitors agreement,
and will be asked to leave the Venue.